At Emailed Checks, the security of your financial and personal information is our highest priority. Our facility is equipped with 24/7 surveillance, including cameras in every room, and all team members undergo comprehensive background checks. To further safeguard your data, our staff receives ongoing training in data protection, security awareness, and phishing prevention.
We follow National Institute of Standards and Technology (NIST) guidelines to secure all data behind robust hardware and software firewalls. Information is encrypted both at rest and in transit using industry-standard protocols. Additionally, Personally Identifiable Information (PII) is pseudonymized and tokenized before storage to meet GDPR compliance. All data backups are stored in a separate, secure location, and our Business Continuity Plan is rigorously tested on an annual basis.
For enhanced security, we offer Multi-Factor Authentication (MFA) and Single Sign-On (SSO) for corporate clients. Our platform supports multi-tenancy, giving clients complete control over their own data. We actively monitor our infrastructure with intrusion detection systems, and we conduct quarterly vulnerability assessments and annual penetration testing to stay ahead of evolving threats.
We complete an annual SOC 2 Type II audit to reinforce our commitment to data security and privacy. This rigorous, independent assessment evaluates our internal controls across security, availability, processing integrity, confidentiality, and privacy. By consistently meeting these high industry standards, we provide our clients with the confidence that their most sensitive financial data is handled with the utmost care and protection.
We proudly support healthcare organizations that manage Protected Health Information (PHI). Our online check solutions are fully compliant with HIPAA (Health Insurance Portability and Accountability Act) and HITECH (Health Information Technology for Economic and Clinical Health) regulations. This ensures we uphold the highest standards of security and confidentiality, safeguarding sensitive patient data while delivering a trusted, reliable service to the healthcare industry.
At Emailed Checks, protecting your personal data is a core responsibility we take seriously. We fully comply with the General Data Protection Regulation (GDPR) to ensure all personal information is handled, stored, and processed with the highest standards of care, transparency, and accountability.
We also adhere to the Consumer Data Protection Act (CDPA), implementing strict safeguards that protect individuals’ data privacy rights. With advanced encryption, granular access controls, and continuous system monitoring, we consistently meet—and often exceed—regulatory requirements, giving you peace of mind when entrusting us with sensitive information.
Positive Pay is an essential fraud-prevention tool that matches issued e-check details with those presented for payment at the bank, helping to detect and prevent unauthorized transactions. Emailed Checks enhances this process with an automated Positive Pay solution that seamlessly integrates with most banking systems. Our platform automatically generates and submits Positive Pay files on behalf of clients, minimizing manual effort and providing a powerful layer of protection against check fraud.
Our advanced technology platform forms the foundation of our comprehensive security program. Through the use of strong encryption, real-time threat monitoring, and secure data centers, we deliver end-to-end protection for every transaction. This multi-layered security approach, supported by regular third-party audits, ensures we consistently meet—or surpass—industry standards for security, reliability, and compliance.
Emailed Checks is committed to maintaining the highest standards of protection for our clients. From physical security protocols and industry compliance certifications to advanced fraud prevention and secure email delivery, we continually enhance our practices to ensure your information remains safe, secure, and fully compliant with evolving industry regulations.
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